Rule & Regulation

Please read this section very carefully. Any runner not adhering to any of the following rules is subject to disqualification or penalty.

 

GENERAL

 

EXPERIENCE

  • Runners will be asked to provide details of qualifying event name and time result record during registration process

 

70K :

Must have completed trail race minimum 30K or finish road full marathon.

 

Marathon 42K:

Must have completed trail race minimum 21K or finish road half marathon.

 

Half Marathon 21K:

Must have completed trail race minimum 10K or finish road 10K.

 

10K:

No qualification is required, but please note that the course will have a certain amount of elevation in exposed to changing weather. Runners MUST prepare physically and psychologically and are strongly advised to read more and educate themselves with the nature and challenges of trail run.

 

Organizer reserve exclusive rights to approve/deny registration, including the right to award dispensation (with careful consideration) for those that do not meet the qualification criteria.

 

ENVIRONMENTAL PROTECTION RULES

The reason we run trails is to enjoy the nature and the environment. Its crucially important that all runners are having the same mind set to protect and preserve the area where we are. As much as possible we will implement Sustainable race principle for Dieng Ultra, for more details please read on this section sustainable race

 

  • Sleeping along the course is prohibited as it will have a large impact on the environment and may also mistakenly lead others to think that you require emergency medical assistance. Please manage your physical condition carefully and rest/sleep at the aid stations.
  • You must stay on the trail at all times. There will be sections where racers will not be able to pass each other in order to protect the environment safety matters.
  • Picking up or damaging plants, animals, fungi and rocks found along the race course as well as within the overall race area are prohibited.
  • Short cutting is strictly prohibited due to potential damage to vegetation along the course. Please run along the designated course.
  • Absolutely no littering along the course! Please pick all your gels and others food that you bring with you and store it on the zip lock bag.

 

Basic Race Rules include:

The guiding principles of the race that we expect every participant to follow include fairness and equality of competition and consideration for fellow competitors, marshals, the local population and the environment.  Some specific rules and guidance are provided below.

 

  • You must complete the marked course on foot under your own power. Short cuts are not permitted. Please stay on the marked course at all times. If you get lost return to the last sighted marking or check point. Please contact our Race Director in emergency situations.
  • Your race number must be worn visibly, and you are not allowed to remove the timing chip from the race number.
  • Trekking poles are permitted, but you must take extra care not to injure fellow competitors with them.
  • You must check in at each Aid Station (AS) OR checkpoint (CP) with officials to get scanned and recorded. Failure to do so will mean you have not completed the race course and you risk disqualification or not being ranked.
  • Cut-off times are imposed at some of the aid stations (see information in the tables of detailed course information under Race Info). You must LEAVE the aid station no later than the cut-off time to remain ranked on the race course. The cut-off time is counted in hours from race start.
  • Course sweepers are following behind the last runner and removing the markers. If you are towards the back of the race, make sure you do not step off the course and let the sweepers overtake you as the markers will then be removed and you may not be able to follow the course.
  • You must carry the Mandatory Gear at all times during the event. Random gear checks will be performed during the event. Any participant with missing mandatory gear will be penalized with a time penalty or disqualification per list provided below.
  • The wearing of iPods or other music players is permitted but must be removed when you are running or trekking along public main roads for safety reasons.
  • Always run/walk on the right side of the road with traffic coming towards you on larger roads unless advised differently by the course marshals.
  • If you need First Aid help on the course you must use the emergency phone numbers provided for the race (printed on your race bib) to contact event organizers who will arrange to retrieve you if it is a serious injury.
  • Littering is unacceptable! All litter must be carried to the next water station where it can be disposed of. Runners caught disposing rubbish on the race course will be penalized heavily or disqualified.
  • No outside support is allowed along the race course. You may purchase food and drinks from local shops and vendors setting up along the course.
  • Support crews are not permitted to run with or pace runners or follow runners with any motorized vehicle.
  • Any tampering with course marking or other actions that are deemed against a fair and sporting spirit is unacceptable and will result in disqualification or heavy time penalties.
  • The race director reserves the right to delay the start time, bring forward the start time, modify the race course if necessary be it to extend the distance or reduce the distances and/or modify the cut off times if safety becomes an issue.
  • The race director also reserves the right to cancel the event if necessary and to postpone or move the event date to a later date.

 

Terms and Conditions 

  • All runners are responsible in ensuring they are medically fit to participate in this event.
  • Runners accept that the route is challenging and at times designed for runners who are conditioned and trained for such an event. Please train hard.
  • Runners understand that medical response to emergencies may be slow due to the nature of the event.
  • Runners agree that the organizers and sponsors will in no way be held responsible for any loss of, or damage to property as a result of participation in the event.
  • Runners understand and accept the race organization reserves the right to alter the date or cancel the event in case of severe safety issues beyond the control of the organizers.
  • The organization reserves the right to withdraw the privilege of running in this race if an individual is found to be acting against the spirit of the race.
  • Runners understand and accept the organizers reserve the right to make changes to the published race course as deemed necessary at any time.
  • Runners understand that runners are prohibited from swapping, selling or transferring race slots/race entries/race bibs to another person without the express permission of the organizing team.
  • No refunds are payable for runners of this event who withdraw beyond the time limit set for refund process, do not show up for registrations or do not turn up to compete in the event.
  • Complaints and disputes: We invite you to file complaints with us via our email address at [email protected]

 

 

Race Fee:

Registration fees are Refundable*and non-transferable.

Runner are eligible to refund 50% of the race fee 2 months before the closing registration date by sending us email before 31 May at 12.00 time and 25% of the race fee 1 month before the registration closing date by sending us email before 30 June at 12.00 time.

After 30 June 12.00 time, entry fee will not be refundable for any reason and any circumstances.

Follow the refund procedure on your account on our website.

If you wish to upgrade, you will be charged IDR 200,000 in addition to the difference in new category fees.

If you wish to downgrade, the difference in the registration fee will not be refunded.

Changing category after registration period is closed is not possible.

You may not transfer your BIB number to another runner – doing so may result in disqualification of runner using your BIB number.

Please respect this exchanging regulation is the purpose is to protect the runner, the organizers, and our community.

 

Mandatory Gears

Dieng Ultra Trail is adopting the standard practice of international races which mean we will adopt a strict policy with no exceptions to the compulsory gears. This mean that runner must carry your own Mandatory Gear at all times during the event. We will carry out both spots check on the course and all top finishers in each category will undergo a full check at the finish line. We sincerely hope that all runners will take the regulations seriously.

Failed to comply with the regulation with cause runner a 30 minute – 2 hours time penalty. For on-course gear checks, this time penalty will be served at the location of the gear check, so a runner will not be able to proceed on course until the time penalty is served. During this time, the runner must arrange for the missing item(s) to be replaced or they will not be allowed to continue on course even after the time penalty has been served. For severe breeches of mandatory gear or failure to comply with the requests of event marshals, the runner may be disqualified. Where it is not feasible to serve a time penalty on course, the time penalty will be added to the runner’s overall race time.

 

List of mandatory gear:

Gears

Ultra 70K

Marathon

Half Marathon

10K

Provided by the organizer

Water Bladder or bottles min 1L

X

Waterproof jacket

X

X

Survival blanket

X

X

Headlamp + Battery

X

X

X

Spare Headlamp + Batterys

X

X

X

Personal food and nutrition

X

X

X

Personal first aid kit

X

Mobile Phone

X

Whistle

X

Course map (printed or on mobile phone)

 

 

 

 

X

Zip lock bag for personal trash

X

Participants Emergency Instruction card

Race Number

 

Withdrawing from the race

Except for medical emergencies, withdrawal from the race can only take part at Aid Stations. You must clearly inform the race officials of your intent, and your race number will be cut out. Withdrawal is final - once withdrawn, you cannot re-enter or continue on the race course, so make sure you are 100% sure before withdrawing.

 

To withdraw at a water station:

  • Notify the checkpoint staff that you are withdrawing from the event.
  • Complete and sign the checkpoint withdrawal form.

 

If you withdraw at the designated evacuation point, our transport will be arranged for you to bring you back to the race village. Please be passion, depending on the situation our transportation might need to wait for certain time until the transport is nearly fully occupied to reduce the cost and carbon footprint impact. Should you wish to go back immediately to the race village you can find / arrange your own transportation such as Ojek at your own cost. Please notify the Marshall if you decide to use your own transport.

 

If you withdraw from the event at any other safe location and are unable to go to the nearest checkpoint to complete the withdrawal form and decide to go back on your own, you must immediately phone the Event Safety Team phone number (listed on the back of your race number) and state that you are withdrawing from the race. They will want to know that you are healthy, the extent of any injuries you have sustained and that you are at a safe location such as back at your accommodation with someone to look after you.

 

If you can’t continue to the next checkpoint and need first aid / medical assistance on the course, phone the Event Safety Team phone number (listed on the back of your race number). The Safety Team will arrange to retrieve you.

 

COSTS OF TRANSPORT EVACUATION OUTSIDE THE POINT EVACUATION IS CONSIDERED BY PARTICIPANTS

 

PENALTY & DISQUALIFICATION

  • Race officials present on the course, and those in charge of different control and refreshment posts are authorized to uphold regulations and to immediately impose a penalty for non-respect, based on the following chart:

 

BREACH OF RULES

PENALTY (*)

Short-cutting the route

At the race directors decision

Lacking obligatory safety equipment, no survival blanket, no mobile phone etc

Penalty 2 hours

Refuse to have obligatory equipment checked

Penalty 2 hours

Not respecting people (organization or runners)

Penalty 1 hour

Throwing away rubbish, garbage at the route

Penalty 2 hours

Receiving help outside authorized zones

Penalty 1 hour

Cheating (e.g.: using transport, sharing race number)

Immediate disqualification

Not passing through a control point

At the race directors decision

Departure from a control post (check point) after the time limitation

Disqualification

Not wearing the race number

Disqualification

Race number not visible

Penalty 30 minutes

Refusal to comply with an order from race control, from a race official, from a head of post, from a doctor or from a rescue worker

Disqualification



The Race Director has the authority, at any time, to overrule any rule or invent a new rule based on extenuating, unforeseen, and/or unusual circumstances and/or to maintain the integrity and fair play necessary for the successful completion, and continuation, of the race. The Race Director has ultimate authority in regard to all rules, their interpretation, and their enforcement.

 

Insurance 

We recommend that you arrange your own personal accident insurance, ambulance cover and income protection insurance before participating in the event to cover any unforeseen personal costs you may incur due to ambulance trips, medical expenses or time off work due to injuries sustained whilst participating in the event. International participants should take out travel insurance that provides cover for ultra-trail running events.

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Organized by Go Adventure